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Policies & Procedures

As established under the Code of Virginia, Title 23.1, Chapter 29 - State Board for Community Colleges and Virginia Community College System, Central Virginia Community College’s (CVCC) policies and procedures conform to the policies and procedures as established by the laws and regulations of the U.S. Federal Government, the Commonwealth of Virginia, and the policies of the Virginia Community College System (VCCS). If a college policy or procedure conflicts with an equivalent or related law or regulation of the federal government, the Commonwealth of Virginia, or a policy of the VCCS then the law or regulation of the federal government, the Commonwealth of Virginia, or policy of the VCCS takes precedence, and the CVCC policy or procedure will be modified to comply.

CVCC #Policy NameEffective DateReviewed/Revised DateLinkResponsible DepartmentRelated Documents
0001Community College Board (VCCS)06/16/201504/20/2022Download PDFInstitutional Effectiveness 
0002State Board for Community Colleges06/16/201504/20/2022Download PDFInstitutional Effectiveness 
0005Local Advisory Committees 09/19/2022Download PDFInstitutional Effectiveness 
0006CVCC Governance 09/08/2022Download PDFInstitutional Effectiveness 
0007Faculty Association02/21/199509/16/2022Download PDFInstitutional Effectiveness 
0008Classified Staff Association 09/16/2022Download PDFInstitutional Effectiveness 
0009Part-time Association 09/16/2022Download PDFInstitutional Effectiveness 

 

CVCC # Policy Name Effective Date Reviewed/Revised Date Link Responsible Department Related Documents
0011 Advising Student Organizations   10/14/2022 Download PDF Academic & Student Affairs  
0012 CVCC Calendar   10/14/2022 Download PDF Academic & Student Affairs  
0013 Bulletin Boards   10/14/2022 Download PDF Academic & Student Affairs  
0014 Digital Signage   01/10/2023 Download PDF Institutional Advancement  
0015 The Daily Bulletin   10/14/2022 Download PDF President's Office  
0016 Emergency Notifications   09/09/2022 Download PDF Public Safety & Campus Police  
0017 Website Content   01/10/2023 Download PDF Institutional Advancement  
0018 Social Media   01/10/2023 Download PDF Institutional Advancement  
0019 Expressive Activity   01/10/2023 Download PDF Public Safety & Campus Police  
0020 Children in the Workplace   09/16/2022 Download PDF Human Resources  
0021 Email Account Information and Expectations of Use   09/16/2022 Download PDF Information Technology  
0022 Facility Use Request   11/14/2022 Download PDF Facilities  
0023 ID Badge and Building Use   08/29/2022 Download PDF Public Safety & Campus Police  
0024 Inclement Weather   10/14/2022 Download PDF Financial & Administrative Services  
0025 Intellectual Property   10/11/2022 Download PDF Institutional Effectiveness  
0026 IT Security Program   08/29/2022 Download PDF Information Technology  
0027 Mandatory Training   09/16/2022 Download PDF Human Resources  
0028 Mandatory Training for All Employees   09/16/2022 Download PDF Human Resources  
0030 Mandatory Training for Managers and Supervisors   09/16/2022 Download PDF Human Resources  
0031 Recommended Training for Managers and Supervisors   09/16/2022 Download PDF Human Resources  
0032 Parking Permits   09/08/2022 Download PDF Public Safety & Campus Police  
0033 Automobile Safety   09/08/2022 Download PDF Public Safety & Campus Police  
0035 Construction Housekeeping   11/14/2022 Download PDF Facilities  
0036 CVCC Student Identification   09/08/2022 Download PDF Public Safety & Campus Police  
0037 Electrical Safety   11/14/2022 Download PDF Facilities  
0038 Fire Safety Plan   09/08/2022 Download PDF Public Safety & Campus Police  
0039 Ladder Safety   08/29/2022 Download PDF Facilities  
0040 Mechanical Rooms   11/14/2022 Download PDF Facilities  
0041 Power Mowers and Related Equipment   08/29/2022 Download PDF Facilities  
0043 Storage of Flammable Liquids   08/29/2022 Download PDF Facilities  
0045 Walking Surface   08/29/2022 Download PDF Facilities  
0046 Workplace Harassment and Violence   09/07/2022 Download PDF Public Safety & Campus Police  
0047 Weapons   11/14/2022 Download PDF Public Safety & Campus Police  
0048 Video Surveillance   11/14/2022 Download PDF Public Safety & Campus Police  
0049 Contractor and Vendor Access and Identification   01/10/2023 Download PDF Public Safety & Campus Police  
0050 Smoking   09/07/2022 Download PDF Public Safety & Campus Police  
0051 Standards of Conduct   09/07/2022 Download PDF Public Safety & Campus Police  
0052 Title IX   10/05/2022 Download PDF Enrollment Management  
0053 Debt Set-Off Hearing   10/14/2022 Download PDF Student Accounts  
0054 Institutional Review Board (Handbook)   09/20/2022 Download PDF Institutional Effectiveness  

 

CVCC # Policy Name Effective Date Reviewed/Revised Date Link Responsible Department Related Documents
0055 Acceptance of Personal Gifts   09/09/2022 Download PDF Financial & Administrative Services  
0056 Accounts Payable   09/09/2022 Download PDF Financial & Administrative Services  
0057 Vendor Payments   09/09/2022 Download PDF Financial & Administrative Services  
0059 Revenue Funds   09/09/2022 Download PDF Financial & Administrative Services  
0061 Budget Development   09/09/2022 Download PDF Financial & Administrative Services  
0062 Cash Management   09/09/2022 Download PDF Financial & Administrative Services  
0063 Contracts   09/09/2022 Download PDF Financial & Administrative Services  
0064 Equipment Trust Fund   09/09/2022 Download PDF Financial & Administrative Services  
0065 Internal Controls   09/09/2022 Download PDF Financial & Administrative Services  
0066 Inventory of Equipment and Surplus Property   09/09/2022 Download PDF Financial & Administrative Services  
0067 Local Funds   09/09/2022 Download PDF Financial & Administrative Services  
0068 Meals and Catering   09/09/2022 Download PDF Financial & Administrative Services  
0069 Purchasing   09/09/2022 Download PDF Financial & Administrative Services  
0070 Small Purchase Charge Card   09/09/2022 Download PDF Financial & Administrative Services  
0071 Travel Policy   09/09/2022 Download PDF Financial & Administrative Services  

 

CVCC #Policy NameEffective DateReviewed/Revised DateLinkResponsible DepartmentRelated Documents
0072Hours of Work 09/16/2022Download PDFHuman Resources 
0073Administrative Faculty Hiring05/01/201309/16/2022Download PDFHuman Resources 
0074eSignature Procedures, Guidelines, and Templates 08/29/2022Download PDFInformation Technology 
0075Faculty Hiring 09/16/2022Download PDFHuman Resources 
0076Adjunct Faculty Hiring 09/16/2022Download PDFHuman Resources 
0077Affirmative Action and Equal Employment 09/16/2022Download PDFHuman Resources 
0078Classified Hiring 09/16/2022Download PDFHuman ResourcesPDF: Employee Work Profile
PDF: Position Request Form
0079Faculty and Staff IT Equipment Policy that Enables a Sustainable and Mobile Workforce 08/29/2022Download PDFInformation Technology 
0080Part-time Hiring 09/19/2022Download PDFHuman ResourcePDF: Part-time Employment Form
PDF: Part-time Job Description
0081Academic Contracts and Promotions 09/19/2022Download PDFHuman Resources 
0083Sabbatical Leave 09/19/2022Download PDFHuman Resources 
0084VCCS Professional Development Opportunities 09/19/2022Download PDFHuman Resources 
0085Evaluation of Adjunct Faculty 10/14/2022Download PDFAcademic & Student Affairs 
0086Evaluation of Administrative and Professional Faculty 09/19/2022Download PDFHuman Resources 
0087Alternative Dispute Resolution and Grievance Procedure 09/19/2022Download PDFHuman Resources 
0088Payroll Deductions 09/19/2022Download PDFHuman Resources 
0089Tax Sheltered Annuity and Deferred Compensation Plans 09/19/2022Download PDFHuman Resources 
0090Retirement 09/19/2022Download PDFHuman Resources 
0091Personal Leave 09/19/2022Download PDFHuman Resources 
0092Sick Leave 09/19/2022Download PDFHuman Resources 
0093Virginia Sickness Disability Program 09/19/2022Download PDFHuman Resources 
0094Leave Without Pay 09/19/2022Download PDFHuman Resources 
0095Leave to Provide Community Service 09/19/2022Download PDFHuman Resources 
0096Family and Medical Leave 09/19/2022Download PDFHuman Resources 
0097Worker's Compensation Leave 09/19/2022Download PDFHuman Resources 
0098Military Leave 09/19/2022Download PDFHuman Resources 
0099Effect of Leave With and Without Pay for Periods Exceeding 14 Calendar Days 09/19/2022Download PDFHuman Resources 
0100Annual Leave 09/19/2022Download PDFHuman Resources 
0101Annual Leave Sharing 09/19/2022Download PDFHuman Resources 
0102Holidays 09/19/2022Download PDFHuman Resources 
0103Virginia Credit Union 09/19/2022Download PDFHuman Resources 
0104Timesheet and Absence Request 09/19/2022Download PDFHuman Resources 
0105Teleworking 09/19/2022Download PDFHuman Resources 
0106Grievance Procedure for Employees with Disabilities 09/19/2022Download PDFHuman Resources 
0107Policy Governing Use of Non-Sexist Language 09/19/2022Download PDFHuman Resources 
0108Professional Development Plan 10/14/2022Download PDFAcademic & Student Affairs 
0109Salary and Pay Information 09/19/2022Download PDFHuman ResourcesPDF: Direct Deposit Authorization Form
0110Sexual Misconduct 09/19/2022Download PDFHuman Resources 
0111Substance Abuse (Alcohol and Other Drugs) 09/19/2022Download PDFHuman Resources 
0112Termination of Employment 09/19/2022Download PDFHuman Resources 

 

CVCC #Policy NameEffective DateReviewed/Revised DateLinkResponsible DepartmentRelated Documents
0113Academic Freedom and Responsibilities 10/14/2022Download PDFAcademic & Student Affairs 
0114Absence From Classes 10/14/2022Download PDFAcademic & Student Affairs 
0115Course Scheduling Guidelines 10/14/2022Download PDFAcademic & Student Affairs 
0116Curriculum Development 09/08/2022Download PDFAcademic & Student Affairs; Institutional Effectiveness 
0117Open Educational Resources 10/14/2022Download PDFAcademic & Student Affairs 
0118Distance Education 02/2022Download PDFAcademic & Student Affairs 
0119Online Course Development 10/14/2022Download PDFAcademic & Student Affairs 
0120Online Course Review 10/14/2022Download PDFAcademic & Student Affairs 
0121Full-time Teaching Faculty Development and Evaluation System Model Plan 10/14/2022Download PDFAcademic & Student AffairsAppendices A-K
0122Off-Site Campus Center 01/24/2023Download PDFAcademic & Student Affairs 
0123Program Coordinator, Program Head, and Department Coordinator Duties and Responsibilities 09/16/2022Download PDFAcademic & Student Affairs 
0124Teaching Faculty Duties 05/31/2022Download PDFAcademic & Student Affairs 
0125Class Rosters and Recording Attendance 10/14/2022Download PDFAcademic & Student Affairs 
0126Course Development 10/14/2022Download PDFAcademic & Student Affairs 
0127Adding Course Prerequisites or Corequisites 09/16/2022Download PDFAcademic & Student Affairs 
0128Eating and Drinking in Classrooms 10/14/2022Download PDFAcademic & Student Affairs 
0129Examinations 10/14/2022Download PDFAcademic & Student Affairs 
0130Field Trips and Student Activity Trips 10/14/2022Download PDFAcademic & Student Affairs 
0131Grade Changes 10/14/2022Download PDFAcademic & Student Affairs 
0132Student Engagement (Office) Hours 09/16/2022Download PDFAcademic & Student Affairs 
0133Syllabus and Course Outlines 10/14/2022Download PDFAcademic & Student Affairs 
0134Textbooks 10/14/2022Download PDFAcademic & Student Affairs 
0135Public Speaking 09/16/2022Download PDFAcademic & Student Affairs 
0136Common Student Learning Outcomes 10/14/2022Download PDFAcademic & Student Affairs 
0137Substantive Change Notification 06/30/2022Download PDFInstitutional Effectiveness 

 

CVCC #Policy NameEffective DateReviewed/Revised DateLinkResponsible DepartmentRelated Documents
0138Student Accessibility Services 09/27/2022Download PDFAcademic & Student Affairs 
0139Assessment and Placement 10/07/2022Download PDFAcademic & Student Affairs 
0140Advising Services 10/07/2022Download PDFAcademic & Student Affairs 
0141Early Alert 10/07/2022Download PDFAcademic & Student AffairsPDF: How to Issue an Alert in Navigate
0142Student Development Services 10/07/2022Download PDFAcademic & Student Affairs 
0143Library 03/30/2022Download PDFLibrary Services 
0144Copyright 09/09/2022Download PDFFinancial & Administrative Services 
0145Copyright Law 08/30/2022Download PDFLibrary Services 
0146The Fair Use Doctrine 08/30/2022Download PDFLibrary ServicesPDF: Checklists for Fair Use/TEACH Act
0147Copyright Act Provisions for Libraries 08/30/2022Download PDFLibrary ServicesPDF: Warning Notice Concerning Copyright Restrictions
0148Copyrighted Music 08/30/2022Download PDFLibrary Services

PDF: Guidelines for Use of Copyrighted Materials

PDF: Inquiry Form on Out-of-Print Music

PDF: Request for Permission to Arrange Music

0149Performances 08/30/2022Download PDFLibrary ServicesPDF: Guidelines for Use of Copyrighted Materials
0150Images and Multimedia 08/30/2022Download PDFLibrary Services

PDF: Guidelines for Use of Copyrighted Materials

PDF: Sample Request for Permission to Digitize Images

0151The TEACH Act 08/30/2022Download PDFLibrary ServicesPDF: Checklists for Fair Use/TEACH Act
0152Microcomputer Software, Internet, and Canvas 08/30/2022Download PDFLibrary Services 
0153Procedures for Obtaining Copyright Clearance 08/30/2022Download PDFLibrary Services

PDF: Copyright Resources

PDF: Guidelines for Use of Copyrighted Materials

PDF: Inquiry Form on Out-of-Print Music

PDF: Request for Permission to Arrange Music

PDF: Sample Request for Permission to Digitize Images

PDF: Sample Request for Permission to Duplicate Print Materials

0154Student Success and Testing Center 10/14/2022Download PDFAcademic & Student Affairs